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Workforce & payroll

HRMA

From worker onboarding to payroll day.

Manage employee records, client sites, attendance, salary structures, payroll and client billing in one shared workspace. Generate wage slips, statutory reports and custom registers from the information your team maintains.

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BUILT FOR
Manpower contractors and labour service providers
PLATFORM
Cloud-based web platform
Workforce & payrollHRMA

From worker onboarding to payroll day.

01Onboard workers02Record attendance03Run payroll04Prepare records & billing

WHAT’S INSIDE

The details, when you need them.

Open a feature group to explore what HRMA can do for your team.

01

Employee onboarding & verification

  • Maintain personal, contact, employment, classification, wage-type and statutory details including UAN, PF, ESI, PAN, Aadhaar and bank information.
  • Store current and permanent addresses, family and nominee details, including guardians for minor nominees.
  • Upload employee photos and documents; import and export employee master data with Excel.
  • Activate or deactivate employees while retaining history, transfer workers between client sites and add custom fields.
  • Use consent-based Aadhaar verification through a configured DigiLocker/API Setu connection and bank verification through a configured provider.
  • Maintain police verification status, agency, references, dates, expiry and remarks.
02

Client sites, attendance & leave

  • Manage multiple clients and sites, contacts, GST details, service types, locations and sanctioned strength.
  • Set ESIC or Workmen’s Compensation coverage and site defaults for PF, ESI, leave and bonus.
  • Track work orders, labour licences, compensation certificates and service orders.
  • Record accommodation, transport, PPE, responsibility for costs and property or stock issued to workers.
  • Import monthly attendance with Excel, generate templates and record daily presence, absence, leave, holidays, weekly offs and overtime.
  • Maintain leave balances and annual entitlements; calculate leave wages and bonus estimates for monthly or financial-year periods.
03

Configurable payroll

  • Set monthly-rated and daily-rated salary structures with Basic, DA, HRA and other allowances or incentives.
  • Configure overtime bases, days per month, hours per day, multipliers and rates.
  • Calculate earnings, overtime, PF, ESI, professional tax, LWF, loans, advances, deductions, gross and net pay.
  • Use effective-dated rules at organization, client-site or employee level, with eligible salary heads and calculation bases.
  • Define fixed, percentage, day-rate and formula-based earning or deduction components.
  • Configure rounding for earnings, PF, ESI, net pay and overtime; review and rerun payroll as inputs change.
  • Manage loan balances and installments, monthly payroll recoveries, and full and final settlement statements.
04

Wage slips, reports & compliance records

  • Generate individual or bulk wage-slip PDFs in English, Hindi or Gujarati with employer signature and stamp.
  • Export salary sheets and registers to Excel or PDF, choose salary-sheet columns, prepare bank transfer sheets and download monthly report bundles.
  • Prepare PF ECR, PF register, Forms 5 and 10 and PF exit files; ESI statements, contribution reports and new-insured-person registers.
  • Generate professional tax, LWF, muster, bonus and gratuity liability reports, and registers of workmen and adult workers.
  • Prepare Forms XIII, IV & XV, IX & XIV, XXV & XXXV, VII, XIX, V & XVI, XVI service certificates and XXIII experience certificates where applicable.
  • Generate identity cards and appointment letters; report availability depends on employee, period and client-site data.
05

Custom forms, tax & client billing

  • Upload Excel registers or Word forms, map employee, payroll, attendance, nominee and custom fields, and preserve uploaded layouts where supported.
  • Download populated original-format files or printable PDFs, individually or in supported bulk workflows.
  • Record tax declarations, regime selections, deductions and other income; calculate TDS with configurable settings and prepare Form 24Q and Form 16 documents.
  • Maintain seller profiles, GST and billing details; create, edit and track client invoices using service orders and site provisions.
06

Administration & audit

  • Manage organizations, client sites, users, roles and permissions, including switching between authorized organizations.
  • Configure statutory rates, tax settings, payroll rules, salary labels and employer branding.
  • Set employee-seat and verification-usage plan limits and review recorded user actions in the audit trail.

PRODUCT SCOPE

Plan your setup

  • Third-party verification requires active provider credentials, service availability and account configuration.
  • Reports help prepare records for review and filing. Users must check calculations and documents against their applicable requirements.

LET’S WALK THROUGH IT

See how HRMA
fits your business.

Tell us about your team and workflow. We’ll discuss the product, setup and the right next steps.

Request a demo